“Best HOA management software” roundups tend to blend two different buyers into one list: a single self-managed HOA board running one community, and a professional management company overseeing dozens of associations. Those are different products at different price points, and conflating them is why so many comparisons feel useless. RunHOA is built for the first buyer, at a flat published price. TownSq is built for the second, with real per-community pricing that stacks quickly with add-ons. Vantaca is also built for the second, but doesn’t publish pricing anywhere at all.
The short version: RunHOA charges a flat $399/year for unlimited units and users — genuinely simple pricing for a self-managed HOA. TownSq publishes real monthly pricing for management companies: $90/month for a single community up to 300 units, $145/month for 2–10 communities, with a long list of $10–$99/month add-ons (digital voting, architectural review tracking, violation tracking) that aren’t included in the base price. Vantaca, aimed at larger management companies, publishes no pricing at all — third-party estimates and reported customer experiences suggest costs well above both of the above, with some large portfolios reporting six-figure first-year implementation costs.
Quick Comparison: Who’s This Actually For, and What Does It Cost
| Tool | Built For | Published Pricing | What’s Included |
|---|---|---|---|
| RunHOA | A single self-managed HOA board | Yes — $399/year flat | Unlimited units/users, accounting, dues collection, e-voting, website builder, all listed features |
| TownSq | Management companies (1–10+ communities) | Yes — $90–$145/mo base | Base communication/management suite; several features are paid add-ons |
| Vantaca | Larger management companies (multi-community portfolios) | No — quote only | Unknown until a sales call; third-party reports suggest a much higher cost tier |
RunHOA and TownSq pricing confirmed directly on each company’s own pricing page on August 28, 2026. Vantaca pricing is not published on its own site; the estimates above are third-party-reported, not self-confirmed.
RunHOA: Flat Annual Price, Built for a Single Self-Managed HOA
RunHOA’s own pricing page lists one plan: $399/year, flat, for unlimited units and users, with every listed feature included — HOA accounting and budgeting built for HOA-specific needs (not generic bookkeeping), dues and fee collection via Stripe, a 1120-H tax form generator, online request/approval workflows, a member portal, e-voting, a website builder, and document storage, all under the same price. There’s no per-unit scaling and no separate tier for more features — the entire feature list is included at $399/year regardless of community size.
- Who should NOT use RunHOA: a property management company overseeing multiple separate HOA clients — RunHOA’s pricing and structure is built around one self-managed community, not a multi-client management business.
- Who it’s right for: a volunteer HOA board that wants to self-manage without hiring a management company, and wants one flat, predictable annual cost instead of a growing list of add-ons.
TownSq: Real Published Pricing, But the Add-Ons Add Up
TownSq’s own pricing page publishes three self-serve-adjacent tiers based on portfolio size: Pro at $90/month (up to 300 units, one community, core communication and management suite), Advanced at $145/month (2–10 communities, adds audit logs, guest authorizations, and architectural reviews), and an Enterprise tier at custom quote pricing for management companies with more than 10 communities.
The base tiers don’t include everything, though — TownSq’s own page lists a separate menu of paid add-ons available on any package: Digital Voting at $250 per voting event plus a $25 one-time setup fee, Architectural Request and Review at $20/month per community, an AI automation tool at $20/month per community, a community website builder at $10/month per community, Violations and Inspection Tracking at $20/month per community, and Concierge Services at $99/month per community. A management company running several communities that wants even a few of these add-ons per community can see its real monthly cost climb well past the $90–145 headline figures.
- Who should NOT budget only the headline $90–145 figure: any management company planning to use digital voting, violation tracking, or concierge services — those are separate per-community charges on top of the base tier.
- Who it’s right for: a management company that wants transparent, self-serve pricing to start with and is comfortable itemizing which add-ons it actually needs per community rather than assuming a bundled price.
Vantaca: No Published Pricing, Built for Larger Portfolios
Vantaca markets itself around scale — its own site cites serving 550+ management companies and 6.5 million homes — but publishes no pricing anywhere on its site. Every path leads to a sales conversation. Third-party pricing trackers and reported customer experiences suggest costs well above both RunHOA and TownSq, with some sources describing six-figure first-year costs for large portfolios once implementation is included, though we can’t verify those figures directly against Vantaca’s own numbers since none are published.
- Who should NOT expect a quick answer: anyone hoping to compare Vantaca’s cost against RunHOA or TownSq without a sales call — there’s no published number to compare against.
- Who it’s right for: a larger, established management company that needs enterprise-scale features and is prepared for a custom sales process rather than self-serve signup.
Who Should NOT Buy Any of These Three
A very small, informal HOA (a handful of units, no real dues collection or accounting complexity) may not need dedicated software at all — a shared spreadsheet and a group chat can cover minimal coordination needs without a subscription. On the other end, a management company running hundreds of communities with complex accounting integration needs is likely better served going straight to a Vantaca (or similar enterprise-tier) sales conversation rather than trying to piece together TownSq’s per-community add-ons at that scale.
FAQ
What is the best HOA management software? It depends on whether you’re a self-managed HOA or a management company. RunHOA is the clear published-pricing option for a single self-managed HOA. TownSq publishes real pricing for management companies but adds per-community costs for several features. Vantaca targets larger management companies but publishes no pricing at all.
Is RunHOA suitable for a management company running multiple HOAs? Not really — RunHOA’s flat $399/year pricing and feature set is built around a single self-managed community, not a multi-client management business. TownSq or Vantaca are the better fit for that use case.
Why doesn’t Vantaca publish pricing? Vantaca doesn’t state a reason on its own site; this is a common pattern for software aimed at larger enterprise accounts, where pricing is typically customized around portfolio size and specific feature needs rather than published as a flat rate.
Are TownSq’s add-ons optional, or does everyone end up needing them? They’re genuinely optional per TownSq’s own pricing page — the base Pro and Advanced tiers include a real feature set on their own. But features like digital voting, violation tracking, and architectural review are common HOA management needs, so many management companies will likely add at least one.
Bottom Line: Which Should You Choose?
- Self-managed HOA board, one community, want a flat predictable cost: RunHOA, at $399/year for everything.
- Management company with a handful of communities, want published pricing to start: TownSq, at $90–145/month base — but itemize which add-ons you’ll actually need before committing.
- Large management company, comfortable with a custom sales process: Vantaca — but get a specific quote before assuming any figure above applies to your portfolio.
If you’re a landlord managing individual rental units rather than a homeowners association, our best property management software for small landlords guide covers a different set of tools built around that structure instead.